Using Document Management to Streamline Operations

Using Document Management to Streamline Operations

As we look to bounce back better from COVID 19, businesses are required to implement a COVID-19 Response Plan, so workplaces are adequately prepared for the return of workers. 

Public health advice to limit the spread of COVID-19 as businesses reopens includes:

  • Conducting COVID Risk Assessments in general
  • Risk Assessments conducted for all tasks that may require PPE
  • Putting a COVID-19 illness policy in place
  • Putting a Remote Work Policy in place
  • Defining staff responsibilities with regard to self- isolation
  • A ‘no handshaking’ policy
  • Social Distancing signage
  • Hierarchy of Controls

How do you manage all of these in one location, let along multiple locations and multiple teams?

Consistency is key, and communication upward and downward needs to be formalised. It’s vital all your locations are following the same correct steps when opening to prepare your business for trade, and deliver compliance in-line with current government guidance.

The challenges to the business-managing document are:

  1. How do I store the information?
  2. How do I get the information across?
  3. How do I review and change information?
  4. Where can I do all of the above from?

Bizimply lets you do all of the above using our Document storage feature. 

With Bizimply you can upload files to your account and share them with all locations, making it an easy way to not only share documents with your management team, but also keep the information up to date with the click of a button. If there’s a mistake, simple delete the document and replace it.

Transitioning from the comfort of using local disk/pen and paper to cloud storage can feel stressful, but the benefits of cloud storage over local disk are many:

Syncing and Updating

When you are working with cloud storage, every time you make changes to a file it will be synced and updated across all of your devices that you access the cloud from.

Accessibility

Using the cloud for storage gives you access to your files from anywhere that has an internet connection.

Cost-saving 

Using the cloud for storage reduces the need, and associated costs with posting out documents or printing operational manuals. The cost of buying paper, ink, files, cabinets and creating a storeroom facility are reduced, because there’s no need.  

Security

Cloud storage providers add additional layers of security to their services. Since there are many people with files stored on the cloud, these providers go to added lengths to make sure your files don’t get accessed by someone who shouldn’t

It is important to note however that to operate a document management system, you do need Internet access. Without the Internet, your files will not be stored or updated, so make sure where documents are needed, there is the ability to connect.

We at Bizimply value your feedback on our features. If you have a suggestion regarding an existing feature, or a new one, don’t hesitate to contact us by phone, email or social media if you have any questions:

Phone:

(UK) +44 203 642 5644

(IRE) +353 (1) 254 2524

Email: support@bizimply.com

Help CentreClick Here

Twitter DM: @Bizimply

LinkedIn: Bizimply

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