Enhanced Project Tracking With Timesheets
The everyday questions for managers when trying to assign work for a team usually include (1)How long will this task take? And (2) What’s the level of effort for this activity?
If you aren’t using time tracking software, it’s difficult to accurately answer those questions. And estimating incorrectly can cost you valuable time and money. Luckily, you don’t have to break the bank to find a solution.
If you have a small team, are on a tight budget, and are willing to compromise on some premium features, then an enhanced project with time tracking Timesheets might be right for you.
Manually tracking projects leaves managers constantly chasing up on the time and progress of the project. They need staff to personally account for who is working on what tasks are still outstanding, what tasks are going to overrun their scheduled time, who is really busy and logging lots of hours etc. Actually hunting down this information the manual way is time-consuming and can be a frustrating way to spend a great deal of the working day.
Timesheets are a versatile time tracking tool
Project tracking with Timesheets is modern, knowledge-based work, which requires the tracking and processing of large amounts of data in real-time—and that includes time spent on tasks. The data collected will be useful for capacity planning and expense tracking. Some project teams working in consultancy or agency environments will bill for the work hours that their team spends on projects using this data.
With project tracking, timesheets have also become invaluable for businesses to monitor their time and keep projects on track. They can also be used as a management tool for expense tracking, capacity planning, or to estimate team availability. Timesheets come with a range of benefits for project tracking:
Everything logged online
One great benefit of online timesheets, is their ability to show your team’s logged hours in real-time. Timesheets can be auto-filled as tasks are completed, and last week’s work can be copied if recurring. A manager can be notified when timesheets are ready for approval and then locked when they’re approved, creating a seamless process that saves time and money. If you need it, you can also create printable timesheets.
Timesheets are mostly used for nonexempt employees, as it allows employers to not only pay for the hours worked but track them to stay compliant with state and federal regulations such as the Fair Labor Standards Act. This is known as timesheet compliance, and the standards differ depending on the industry and the regulatory entities. For any firms that bill their clients regularly, timesheets work as a means to track those billable hours for each client.
The displayed activities serve as your reminder to precisely identify time periods and assign them to projects.
Printable timesheets have to be physically distributed, and even digital copies must be sent electronically. However, online timesheet software is accessible anywhere and at any time. If you’re managing teams who work in different locations and time zones, they can log into their timesheet when they need to update it without requiring you to send it to them.
See what a tailor-made, customisable Timesheet App solution looks like.
“When I was a store manager it was already saving me about an hour a week for timesheets alone.”
Operations Director, Golden Discs
Customer Case Study
Timesheet software creates a successful workflow with Golden Discs and Bizimply.
By joining forces with Bizimly, Golden Discs can now reap the time-saving and cost-cutting benefits of having Bizimply’s Rota Software such as :
Frequently Asked Questions
Employee time tracking software is a computer program that helps you accurately measure your employees’ time on tasks and projects. It was first widely used in service industries, but soon gained traction in many different kinds of businesses all over the world.It starts with implementing the software. You’ll sign up for the manager account which will give you access to the dashboard. This is where all the data, analytics and reports are shown, and from where you can control the settings, customize the reports, oversee all the processes.
You’ll also need to install time tracker agents. This is the software that gets implemented on every corporate computer you wish to track. You can do this manually, using an active directory or via a quick and simple email invite. And this is how you’ll be collecting the data. Then, there are two ways to track time. First is the manual tracking - you instruct your employees to open the employee hours tracker every time they begin working on a new task, designate the project they’ll be working on and simply click the Start button. And then when they finish with that task, they just click the Stop button to quit recording time for that project. Another way is automatic time mapping. With this feature, your employees don’t have to do anything. The system ‘reads’ the name of the file that an employee is working on and categorizes it under the right project based on this information.
In and of itself, it would be hard to use a typical time-tracker as a spying tool. Its use is completely legal and, in fact, sometimes even necessary to comply with regulations that seek to protect employees’ rights. The timekeeping app only helps you follow the progress of your projects. On top of this, employees are the ones who control when their time is going to be tracked as work on tasks.